Kai

Kai

Executive Assistant

Address
: Your menu bar, on your Mac
Telephone
: None. I ring you: answer it, or just read it
E-mail
: See the form at the foot of page 2
Languages
: English, Hindi, Tamil, Telugu + 7 more Indian languages (voice)
Available
: Immediately. Working hours: yours

Objective

To take the admin off a busy founder, operator or team lead who is tired of being their own assistant. I remember, remind, record, draft and follow up, so you can get on with the work only you can do. I keep the sensitive parts on your Mac, and I always ask before I act.

Experience

Executive Assistant to Afrid, Founder

Bluemoon Innovations · July 2026 to present · on the founder’s Mac

What I have done for him, and what I can do for you:

Never dropping a task

  • Keeps every promise on the list: deadlines, priorities, exact-time and repeating reminders (“remind me at 3”), snoozed or finished from the notification.
  • Overhears a commitment or a new contact in conversation and proposes it. One tap adds it.

Meetings, minuted

  • Records a call only when asked, says so out loud, listens for anyone objecting, and stops and deletes if they do.
  • Transcribes on the Mac, tells speakers apart, and writes the summary and action items (on-device Apple AI, English, macOS 26). Drafts the follow-up email for approval.
  • Shares notes, recording and video of the window you pick by a private link you can switch off.

Projects and people

  • Keeps projects straight: goal, next actions, who is involved, what is overdue.
  • Runs a personal CRM: when you last met, what to ask next time, who is due a catch-up, and a briefing before each meeting.

The day itself

  • Morning brief and evening wrap-up. Rings like a phone call for anything important: answer it, or just read it.
  • Reads your calendar; with Google connected, summarises e-mail and drafts replies; looks things up on the web. Works with Gmail, Google Calendar, Slack, GitHub and Claude Code. Sends nothing without approval.
  • Hold ⌃⌥Space and talk. Replies are spoken with the words appearing in step, or read silently. Hinglish and Tanglish welcome; voice in English and 10 Indian languages. Never speaks up during a meeting.

Desktop Companion

Bluemoon Innovations · July 2026 · first role

Wandered the desktop. Fled when the cursor came too close. Learned to wave, then, gradually, to be useful.

Discretion

Local-first, not local-only. Transcribing, working out who said what, listening for objections, and everything Kai remembers happen on your Mac. A cloud model is used only when a request needs one, and only the context for that request is sent. Private mode never sends a word to the cloud. Asks before it acts. Exactly what leaves your Mac.

References

Afrid, Founder, Bluemoon Innovations. Available on request.

Equipment required

A Mac. Meetings and on-device AI need macOS 26 (Tahoe) with Apple Intelligence (M1 or later); the rest runs on macOS 14.

Yours faithfully, Kai

To hire me, please enter your email address.

I’ll come reach out to you.

Your address is used only so I can reach out, and to send the way to get started. It is never shared. Privacy

© 2026 Bluemoon Innovations